Common Mistakes When Opting for Managed Print Solutions

There’s no doubt about the challenges businesses typically face when it comes to their print environment. For some, it can be managing the cost of all those expensive print materials. Frequent repairs can be the biggest issue for some. For others, it might be in the form of unexpected supply shortages. Then, your employees' time is also wasted when they have to deal with technical errors again and again. Only one step can address all these problems for you. We’re talking about choosing managed print solutions.

It’s not, however, as easy as you might think. You can’t just pick a service provider and expect every concern to vanish in the blink of an eye. That’s because most new businesses are vulnerable to some costly pitfalls when picking such a service. For instance, you might rush to implement this service without thinking about what your business really needs. When you ignore these requirements, you might end up with an inefficient setup. Then, there’s this dangerous mistake of not considering your documents’ security. The outcomes of this blunder can be more severe than many brands think.

This guide will explain common mistakes when businesses opt for managed print solutions.

5 Mistakes to Watch When Choosing Managed Print Solutions

The probability of committing a mistake is always high when a business tries to go for managed print services. You might come across companies that hastily adopt these solutions without considering training their employees for the new system. There are brands that overlook their future growth when making this decision. The outcome is that they start using a solution that’s not scalable. Then, there are many cheaper services that might attract you because of their cost-effectiveness. It’s also a big blunder in the long run.

Below are the top five mistakes to watch when choosing managed print solutions:

⦁ Ignoring Business Needs

When it comes to managed print services, many companies focus too much on cost savings. This overwhelming attention to the cost makes them ignore their business’s actual requirements. They don’t pay much heed to their total print volume. They overlook the need for specific printers. This mistake happens because decision makers fail to factor in these considerations.

The outcomes of such an error can be dire for the respective organization. It finds itself stuck with an inefficient setup that cannot offer the desired results. There are increased operational costs. You cannot expect enhanced productivity. It’s really important for businesses to assess their print requirements before making up their mind.

⦁ Overlooking Print Security

There’s one common mistake that almost every business makes. They think that printers are just simple devices. That these machines don’t pose any security threat to their documents. This is the reason why they often neglect print security when it comes to picking a managed print solution.

It’s not harder to see the negative impact of this pitfall. A managed print service without robust security measures can be a grave danger to your sensitive documents. Your confidential data will always remain vulnerable to security breaches or cyberattacks. You should be careful about judging the security measures of your intended provider.

⦁ Neglecting User Training

Here’s another blunder that you might be prone to when picking a managed print service. You might think that your employees don’t need any training for the new system. This leads to neglecting the most important part of the whole implementation process. Here’s how this negligence can affect:

⦁ Low adoption rate

⦁ Increased help disk volume

⦁ Decreased productivity

⦁ User frustration

⦁ Data security risks

When users don’t really know how they can effectively use resources, it often ends in unoptimized usage. Here, the solution is really straightforward: You need to invest in employee training.

⦁ Forgetting Future Scalability

Your business is, of course, going to grow with time. When you don’t consider this growth factor, you might end up with a print solution that you can’t upgrade. Such a service that can’t scale with progress can pose the following problems for you:

⦁ Frequent system outages

⦁ Increased operational costs

⦁ Business bottlenecks

⦁ Customer dissatisfaction and churn

⦁ Data management issues

Then, a time comes when you start thinking about replacing your current non-scalable option with a scalable one. This migration can become harder and more costly for you. That being said, you should always keep future scalability in mind.

⦁ Choosing the Cheapest Option

The cheaper a solution is, the more appealing it looks. That’s why many brands rush for a cost-effective print management service. This can be another costly mistake that gives birth to the following issues:

⦁ Lower service quality

⦁ Hidden costs

⦁ Poor support level

⦁ Increased downtimes

⦁ Lack of critical features

Such services are also not suitable for your document security. Therefore, you should always prioritize quality over cost. You can get in touch with the partners of Xerox in UAE to ensure a printer management service that doesn’t come with such challenges.

Get a Reliable Print Management Solution Now

These solutions can help businesses optimize their print department’s workflow. However, making the above mistakes when picking a service can cause more problems. You should be careful about these errors when looking for a provider. Contact a trustworthy vendor now to get a reliable print management solution.